https://www.americancityandcounty.com/wp-content/themes/acc_child/assets/images/logo/footer-logo.png
  • Home
  • Co-op Solutions
  • Hybrid Work
  • Commentaries
  • News
  • In-Depth
  • Multimedia
    • Back
    • Podcast
  • Resources & Events
    • Back
    • Resources
    • Webinars
    • White Papers
    • IWCE 2022
    • How to Contribute
    • Municipal Cost Index – Archive
    • Equipment Watch Page
    • American City & County Awards
  • About Us
    • Back
    • About Us
    • Contact Us
    • Advertise
    • Privacy Statement
    • Terms of Service
American City and County
  • NEWSLETTER
  • Home
  • Co-op Solutions
  • Hybrid Work
  • Commentaries
  • News
  • In-Depth
  • Multimedia
    • Back
    • Podcasts
  • Resources/Events
    • Back
    • Webinars
    • White Papers/eBooks
    • IWCE 2022
    • How to Contribute
    • American City & County Awards
    • Municipal Cost Index
    • Equipment Watch Page
  • About Us
    • Back
    • About Us
    • Contact Us
    • Advertise
    • Cookie Policy
    • Privacy Stament
    • Terms of Service
  • newsletter
  • Administration
  • Economy & Finance
  • Procurement
  • Public Safety
  • Public Works & Utilities
  • Smart Cities & Technology
  • Magazine
acc.com

Smart Cities & Technology


A judicial use of technology

A judicial use of technology

The recession is forcing many courts to go high tech to lower the cost of processing and storing documents.
  • Written by American City & County Administrator
  • 12th August 2011

The recession is forcing many courts to go high tech to lower the cost of processing and storing documents. In fact, an increasing number of local judiciaries are becoming "e-courts" that receive and process electronic documents, and only print documents upon special request.

Electronic documents use less storage space, reduce or eliminate the cost of buying paper and prevent misfilings. Moreover, clerks, attorneys and judges can access and track case documents online any time, according to the Williamsburg, Va.-based National Center for State Courts (NCSC). E-court services can include electronic filing, or "e-filing," in which people can file legal documents online with the court 24 hours a day. For court workers, e-filing eliminates the need for repeated data entry. "With future budget cuts and dire economic straits, I think that state courts are quickly realizing that they've got to move quickly to e-filing," says Dan Hall, NCSC's vice president for Court Consulting Services.

Courts in Minnesota, Utah, Oregon, New York, Minnesota, Florida and Alabama plan to implement e-filing and other e-court services this year. Kansas City Municipal Court, which has 1.5 million active files, will go to a paper-on-demand system on Aug. 29 using a software package developed by the Regional Justice Information Service, a quasi-governmental entity based in St. Louis, says Presiding Municipal Judge Katherine Emke. The Municipal Court will use the software to manage the city's case files and the estimated 320,000 tickets for DUI, traffic and other violations that flood the courthouse every year.

The software's e-ticketing feature will let police officers input data into mobile, hand-held devices with portable printers instead of writing paper tickets. Ticketed drivers will receive a paper receipt with a court date while the data is routed electronically to the courthouse where prosecutors and judges will have access to the tickets on computers.

Under the current system, workers manually pull up to 1,500 tickets every morning to deliver to assigned courtrooms. "It's this constant search for paper, but once we get everything in the database, we'll no longer have to wait for tickets," Emke says. The new $6 million system will eliminate 19 staff positions and other costs, saving $1 million annually, she says.

Using electronic document handling improves efficiency, as well. New Jersey's Judicial Electronic Filing and Imaging System (JEFIS) has eliminated a backlog of foreclosure filings that had more than tripled from 20,250 in 2005 to 66,717 in 2009, says Judge Glenn Grant, acting administrative director of the New Jersey Courts. JEFIS-Foreclosure, which debuted in 2010, streamlined procedures by reducing the number of times clerks had to review, stamp and collate documents and enter data into computers. "Without JEFIS, I think that we would still be in backlog status in terms of filing documentation," Grant says. "I'm confident that we would not have been able to do that without this technological solution."

Tags: Bonus Content Economy Public Safety Smart Cities & Technology

Most Recent


  • Report: Local and state governments are facing a retention crisis; the worst could be yet to come
    When the pandemic struck in 2020, public retention was hit hard: jobs in local government plummeted by 8.5 percent; state employment dropped by 4.4 percent. Two years later, local and state government jobs have rebounded by about half—to 4.1 and 1.9 percent below pre-pandemic levels respectively, according to a new report from Mission Square Research […]
  • Seattle-Tacoma-Bellevue, WA
    Infrastructure highlighted by city leaders as top priority in analysis of 60 mayoral addresses
    After two years of ping-pong lockdown orders, mask mandates, unprecedented vaccine drives and economic uncertainty, cities across the United States are beginning to emerge in the pandemic’s aftermath, and they’re prioritizing infrastructure, according to a report published Wednesday by the National League of Cities (NLC).  “The new normal, as we now understand it, is here,” […]
  • Amid tech labor shortage, outsourcing digital services could provide relief
    The COVID-19 pandemic accelerated tech and digitization globally, forever changing the way local governments conduct daily business, along with the expectations of constituents. Over the last two years, smart city plans have increased in popularity; services like tax bill payments and licensing have mostly shifted into the digital realm; and town offices evolved into comprehensive […]
  • procurement IT
    The beauty of the beast: Why the pandemic & cybersecurity might actually improve procurement and IT collaboration
    For well over decade, IT managers have listed cybersecurity as their number one concern. Both the CompTIA Public Technology Institute (PTI) and the National Association of State Information Officers (NASCIO) have been tracking top trends in IT management, policy, governance and operational issues as they relate to state and local government. Only recently has “procurement” […]

Leave a comment Cancel reply

-or-

Log in with your American City and County account

Alternatively, post a comment by completing the form below:

Your email address will not be published. Required fields are marked *

Related Content

  • North Texas alliance partners with Marketplace.city on smart government solutions
  • Harris County deploys next-generation security in 150 public buildings
  • Prioritizing rapid restore leads to stronger ransomware attack recovery
  • Today’s infrastructure needs greater than roads and bridges - It’s time to face our digital connectiveness

White papers


How to Assemble a Rockstar Website Redesign Steering Committee

7th June 2022

Hand Hygiene: Compliance Matters

23rd May 2022

What it Takes to Build a Winning Esports Program

23rd May 2022
view all

Events


PODCAST


Young Leaders Episode 4 – Cyril Jefferson – City Councilman, High Point, North Carolina

13th October 2020

Young Leaders Episode 3 – Shannon Hardin – City Council President, Columbus, Ohio

27th July 2020

Young Leaders Episode 2 – Christian Williams – Development Services Planner, Goodyear, Ariz.

1st July 2020
view all

Twitter


AmerCityCounty

Seamless Cooperative Experience Saves Indiana City Exponentially in Time and Money dlvr.it/SSxp95

27th June 2022
AmerCityCounty

10 best large cities for fishing dlvr.it/SSxbSZ

27th June 2022
AmerCityCounty

Generational differences present an opportunity to reinvent public sector service delivery dlvr.it/SSxbN7

27th June 2022
AmerCityCounty

Report: Local and state governments are facing a retention crisis; the worst could be yet to come dlvr.it/SSnmS7

24th June 2022
AmerCityCounty

Amid an unprecedented increase in federal spending, cities and counties stand to benefit from partnerships dlvr.it/SSkGBn

23rd June 2022
AmerCityCounty

Governments using technology to harness data and improve decision-making dlvr.it/SSk3H0

23rd June 2022
AmerCityCounty

Infrastructure highlighted by city leaders as top priority in analysis of 60 mayoral addresses dlvr.it/SSgBck

22nd June 2022
AmerCityCounty

Oklahoma City puts the focus on employees when implementing changes in office technology dlvr.it/SSfyns

22nd June 2022

Newsletters

Sign up for American City & County’s newsletters to receive regular news and information updates about local governments.

Resale Insights Dashboard

The Resale Insights Dashboard provides model-level data for the entire used equipment market to help you save time and money.

Municipal Cost Index

Updated monthly since 1978, our exclusive Municipal Cost Index shows the effects of inflation on the cost of providing municipal services

Media Kit and Advertising

Want to reach our digital audience? Learn more here.

DISCOVER MORE FROM INFORMA TECH

  • IWCE’s Urgent Communications
  • IWCE Expo

WORKING WITH US

  • About Us
  • Contact Us

FOLLOW American City and County ON SOCIAL

  • Privacy
  • CCPA: “Do Not Sell My Data”
  • Cookies Policy
  • Terms
Copyright © 2022 Informa PLC. Informa PLC is registered in England and Wales with company number 8860726 whose registered and Head office is 5 Howick Place, London, SW1P 1WG.
This website uses cookies, including third party ones, to allow for analysis of how people use our website in order to improve your experience and our services. By continuing to use our website, you agree to the use of such cookies. Click here for more information on our Cookie Policy and Privacy Policy.
X