https://www.americancityandcounty.com/wp-content/themes/acc_child/assets/images/logo/footer-logo.png
  • Home
  • Co-op Solutions
  • Hybrid Work
  • Commentaries
  • News
  • In-Depth
  • Multimedia
    • Back
    • Podcast
    • Latest videos
    • Product Guides
  • Resources & Events
    • Back
    • Resources
    • Webinars
    • White Papers
    • IWCE 2022
    • How to Contribute
    • Municipal Cost Index – Archive
    • Equipment Watch Page
    • American City & County Awards
  • About Us
    • Back
    • About Us
    • Contact Us
    • Advertise
    • Cookie Policy
    • Privacy Statement
    • Terms of Service
American City and County
  • NEWSLETTER
  • Home
  • Co-op Solutions
  • Hybrid Work
  • Commentaries
  • News
  • In-Depth
  • Multimedia
    • Back
    • Podcasts
    • Latest videos
    • Product Guides
  • Resources/Events
    • Back
    • Webinars
    • White Papers/eBooks
    • IWCE 2022
    • How to Contribute
    • American City & County Awards
    • Municipal Cost Index
    • Equipment Watch Page
  • About Us
    • Back
    • About Us
    • Contact Us
    • Advertise
    • Cookie Policy
    • Privacy Stament
    • Terms of Service
  • newsletter
  • Administration
  • Economy & Finance
  • Procurement
  • Public Safety
  • Public Works & Utilities
  • Smart Cities & Technology
  • Magazine
acc.com

Smart Cities & Technology


In new record time

In new record time

In the last few years, the San Joaquin County, Calif., Recorder/County Clerk's office has been making adjustments to do more with fewer new employees
  • Written by American City & County Administrator
  • 1st June 2011

In the last few years, the San Joaquin County, Calif., Recorder/County Clerk's office has been making adjustments to do more with fewer new employees and a changing workload. In 2010, the staff of 31 employees processed more than 170,000 land records and 15,000 vital records. Although those numbers are lower than usual because of the recession, Teresa Williamson, chief deputy in charge of the Recording Office, anticipates that demand for land records will rise more quickly than her headcount when the economy recovers. So in December 2010, the office integrated electronic recording (e-recording) software to automate land title submissions for processing.

San Joaquin County already had automated its land and vital records recording using Eagle Recorder software from Dallas-based Tyler Technologies. What previously involved 15 manual steps — from reviewing paper land records (transfer documents, trust deeds, tax liens, etc.) and vital records (birth, death and marriage certificates), keying the information into the county's computer for storage and document management, to preparing outbound mailings — was reduced to five electronically enabled steps. Tasks are completed in about 20 percent of the time it previously took. Reams of paper are saved, and filings that took a week or more to handle manually are electronically processed, checked, certified and returned to title companies and their customers in minutes.

In March 2010, San Joaquin began further automating its processes by integrating Eagle QuickDocs. Pre-qualified title companies now can submit their land records electronically, and the electronic document does not have to be scanned, labeled or returned. The electronic image is examined and then accepted for recording. All fees are calculated automatically by the system, and all recording information is electronically applied upon acceptance, significantly reducing errors and eliminating all paper processing by the staff for the recordings.

The e-recording process frees staff to work with companies, agencies and residents on activities that require personal interaction. Title companies prefer e-recording because it keeps them in the field rather than in line at the Clerk's Office, and it gives them an advantage over their competitors that do not submit records electronically.

Project: Electronic recording
Jurisdiction: San Joaquin County, Calif.
Agency: Recorder/County Clerk's Office
Vendor: Dallas-based Tyler Technologies
Date completed: December 2010
Cost: $20,000 (software), $20,000 (services)

Tags: Case Studies Resources Smart Cities & Technology

Most Recent


  • These 10 American cities are well prepared for a tech-based future
    From smart devices to electric vehicles, the success of technological advancements rely on municipal grids and infrastructure. Some cities are better equipped for the future than others. A new analysis from the tech company ProptechOS ranks the top 10 American cities best positioned for a “smart city future.” “But new technologies can only support us […]
  • public health
    How public health can build a “one health” infrastructure for the future
    Public health challenges—like antibiotic resistance, vector-borne disease and a global pandemic—have eluded traditional public health tools and frameworks. As a result, public health leaders focus more and more on the intersection between the environment and human health. Searching for a better framework to understand emerging threats to human health, many in public health circles have […]
  • Report: With increasing popularity of e-bikes and e-scooters, there's a need for 'safe and connected infrastructure'
    Electric scooters and e-bikes are rising in popularity. As transportation options diversify, local policymakers are beginning to integrate micromobility means as integral fixtures in transportation networks and climate action plans, given their health and climate benefits. But along with solutions, they’re also bringing with them a slew of hurdles. A report out of Oregon highlights […]
  • How 5G is making cities safer, smarter, and more efficient
    This article first appeared on Urgent Communication. It’s a scenario we’ve all experienced: an ambulance with a blaring siren racing against time to get a person in medical distress to a hospital through traffic. What we don’t see is 5G connectivity enabling paramedics to communicate with hospital staff via video conference and coordinate care in […]

Leave a comment Cancel reply

-or-

Log in with your American City and County account

Alternatively, post a comment by completing the form below:

Your email address will not be published. Required fields are marked *

Related Content

  • MS-ISAC members get free access to Deloitte’s Cyber Detect and Respond Portal to help respond to cyber threats
  • North Texas alliance partners with Marketplace.city on smart government solutions
  • Harris County deploys next-generation security in 150 public buildings
  • Prioritizing rapid restore leads to stronger ransomware attack recovery

White papers


Modernizing government services for today’s resident expectations

24th January 2023

Preparing Your Community Now for the Next Generation of Older Adults

18th October 2022

Helping Government Fleets Achieve Their Goals

30th September 2022
view all

Webinars


How To: Evaluate Digital Government Service Delivery Technologies

23rd January 2023

Using Technology to Enhance Communications

29th November 2022

Learn the benefits of transforming and automating your Contract Management process

4th November 2022
view all

PODCAST


Young Leaders Episode 4 – Cyril Jefferson – City Councilman, High Point, North Carolina

13th October 2020

Young Leaders Episode 3 – Shannon Hardin – City Council President, Columbus, Ohio

27th July 2020

Young Leaders Episode 2 – Christian Williams – Development Services Planner, Goodyear, Ariz.

1st July 2020
view all

GALLERIES


These 10 American cities are well prepared for a tech-based future

1st February 2023

Report: While remote work is causing offices to empty out, walkable cities are still in high demand

26th January 2023

10 American cities with a great downtown

24th January 2023
view all

Twitter


AmerCityCounty

These 10 American cities are well prepared for a tech-based future dlvr.it/Shp7sH

1st February 2023
AmerCityCounty

How public health can build a “one health” infrastructure for the future dlvr.it/ShnlKm

1st February 2023
AmerCityCounty

Four Steps to Better Municipal Fleet Fuel Purchasing dlvr.it/ShnbWP

1st February 2023
AmerCityCounty

Report: With increase popularity of e-bikes and e-scooters, there’s a need for ‘safe and connected infrastructure’ dlvr.it/ShlKmJ

31st January 2023
AmerCityCounty

New York mayor announces city-wide curbside composting program, impacting 8.5 million residents by 2024 dlvr.it/ShhRk1

30th January 2023
AmerCityCounty

Federal funds help fast-growing Arizona city address several infrastructure challenges and needs dlvr.it/ShhBtf

30th January 2023
AmerCityCounty

How 5G is making cities safer, smarter, and more efficient dlvr.it/ShYNcx

27th January 2023
AmerCityCounty

Shifting city demographics present an opportunity to build coalitions, address inequality dlvr.it/ShYMMm

27th January 2023

Newsletters

Sign up for American City & County’s newsletters to receive regular news and information updates about local governments.

Resale Insights Dashboard

The Resale Insights Dashboard provides model-level data for the entire used equipment market to help you save time and money.

Municipal Cost Index

Updated monthly since 1978, our exclusive Municipal Cost Index shows the effects of inflation on the cost of providing municipal services

Media Kit and Advertising

Want to reach our digital audience? Learn more here.

DISCOVER MORE FROM INFORMA TECH

  • IWCE’s Urgent Communications
  • IWCE Expo

WORKING WITH US

  • About Us
  • Contact Us

FOLLOW American City and County ON SOCIAL

  • Privacy
  • CCPA: “Do Not Sell My Data”
  • Cookie Policy
  • Terms
Copyright © 2023 Informa PLC. Informa PLC is registered in England and Wales with company number 8860726 whose registered and Head office is 5 Howick Place, London, SW1P 1WG.